Why Payment Speed Matters in Print Shops
Let’s be real: print shops run on tight margins, tighter timelines, and the constant pressure to move faster. Whether you’re quoting a quick-turn brochure or managing a fleet of monthly franchise jobs, every hour matters.
But here’s what kills momentum: manual invoicing and slow payments.
When jobs go out faster than cash comes in, you hit a wall. Materials can’t be restocked. Staff hours get squeezed. Expansion plans go on hold.
Print shops using PrintSmith Vision already have a powerful backend for quoting and job tracking. But when it comes to billing and payment collection? Most are still stuck in the slow lane.
Want to change that? Let’s dig in.
✉️ CTA: Ready to modernize your payments? Schedule your free demo
What Is PrintSmith Vision?
EFI PrintSmith Vision is the go-to print MIS software for thousands of small to mid-sized print businesses. It handles everything from:
- Job quoting
- Estimating
- Order entry
- Scheduling
- Job ticketing
- Reporting
It’s designed to centralize operations—which is great. But many shops still export invoice data or manually email PDFs, relying on clients to eventually pay.
Why print shops love PrintSmith Vision:
- It keeps job data and costs in one place
- It simplifies quoting and job ticket creation
- It’s built specifically for the print world
But what if you could connect that quoting power with a modern, instant payment experience?
The Payment Problem with Traditional Print Workflows
Let’s break down the bottlenecks:
Manual Invoicing
Most shops email PDF invoices and cross their fingers. Some still print and mail them. It’s slow, easy to ignore, and offers zero visibility.
Delayed Payments
Without an easy way to pay, customers delay. You wait 15-30 days. Maybe longer. Your team sends reminders. You follow up. Again.
High Admin Burden
Chasing invoices isn’t just annoying—it’s expensive. Someone on your team is spending hours per week manually tracking who paid what, and when.
Bottom line? Your revenue flow is only as strong as your billing system.
How Payably Solves It
With Payably, you can transform PrintSmith Vision from an operational tool to a revenue-driving, cash flow machine.
Add “Pay Now” Buttons to Your Invoices
Let customers pay instantly from the invoice. One click, zero confusion.
Branded, Secure Payment Pages
No more generic links. Send customers to a payment portal that looks and feels like your shop.
Receive Payment Notifications from PrintSmith Vision
Payments automatically sync to your MIS platforms. No double-entry. No errors.
Pro tip: Reduce A/R delays by offering card, ACH, and mobile wallet options in one place.
Integration Workflow: How It All Works
Step 1: Send Invoice with “Pay Now” Link
In PrintSmith, create your invoice as usual. Payably lets you embed a live payment link.
Step 2: Customer Pays Instantly
They click the link in email, text, or on-screen. Boom. Paid.
Step 3: Payment Syncs Automatically
Payably pushes payment data to PrintSmith Vision and QuickBooks (or your accounting software).
No bottlenecks. No chasing. Just clean, fast cash flow.
Payment Methods Supported
- 💳 Credit & Debit Cards (Visa, MC, Amex, Discover)
- 🪙 ACH / Bank Transfers
- 📱 Apple Pay & Google Pay
- 📩 Pay via Email
- 📲 Text-to-Pay with clickable links
Give customers more ways to pay. Get paid faster. It’s that simple.
Customer Success Story
Franchise Print Shop Reduces A/R by 72% in 90 Days
A Midwest-based franchise location switched from manual invoicing to Payably + PrintSmith Vision.
- Implemented “Pay Now” invoices
- Enabled ACH and card payments
- Used auto-reminders for overdue invoices
Result? A/R dropped 72% in 3 months. Staff hours spent chasing payments: cut in half.
“We get paid faster. Customers love the simplicity. Our team finally stopped chasing money.” — Franchise Owner, Payably Customer
FAQs
Can I use this with existing invoices?
Yes. You can retroactively add Payably links to unpaid invoices or start fresh with new ones.
Do I need a developer to set this up?
Nope. Our onboarding team handles everything. Most shops are up and running in under a day.
Is this PCI-compliant and secure?
Absolutely. Payably is fully PCI-compliant and uses bank-grade encryption.
What does this cost?
Simple, flat-rate pricing. No hidden fees. $125 per month.
Ready to Get Paid Faster?
It’s time to stop chasing invoices and start growing.
Book a Live Demo to see how Payably + PrintSmith Vision works for your shop.
