The hidden cost of “simple” jobs—and how modern print shops are reclaiming their time
Every print shop owner knows the cycle. A customer sends a file that looks perfectly fine at first glance. Then you dig deeper.
The familiar routine:
- Missing bleeds on the edges
- Wrong color mode for offset printing
- Fonts that aren’t embedded
- Low-resolution images that will print poorly
- File versions named “Final_FINAL_v4_revised.pdf”
You send it back. They fix it. You check again. Something else is wrong. The email chain grows. The deadline approaches. And what should have been a quick turnaround job is now eating into your margins and your team’s sanity.
The Real Problem Isn’t Big Jobs—It’s the “Simple” Ones
Michael Reiher, Co-founder of Good2Go Software, puts it plainly: “It’s not the big jobs slowing printers down—it’s the short, simple ones. Smaller jobs often require just as much attention as larger orders to prepare for print.”
Here’s why that matters. A large commercial print job might justify multiple rounds of back-and-forth. A business card order doesn’t. Yet both can require the same number of file corrections, approval rounds, and customer communications. The difference? One makes you money. The other kills your profitability.
The Hidden Cost of Manual File Management
Average time spent per file issue: 15-30 minutes of staff time
Typical revisions per job: 2-4 rounds for problematic files
Annual impact: Hundreds of hours lost to preventable file problems
What If File Problems Fixed Themselves?
Good2Go Software changes the equation entirely. Instead of your prepress team catching problems manually, the system identifies issues automatically—before the file ever reaches your production floor.
Automated Preflight That Actually Works
- Instant detection: Missing bleeds, incorrect color spaces, low-resolution images, and font problems identified immediately upon upload
- PDF Tune-up: Common fixes like adding bleeds can be applied directly in Good2Go—no design software required
- CSR empowerment: Your customer service team can verify and fix basic issues without waiting for prepress
- Clear communication: Customers receive specific feedback about what needs fixing, not vague “file issues” messages
File Onboarding Made Simple
Good2Go order portals integrate directly into your website or can be shared via email. Your customers upload files, and the system handles the rest. No more attachments bouncing back because they’re too large. No more “which email had the latest version?” conversations.
Files are organized automatically, accessible to your entire team from sales through production. Everyone sees the same information. Everyone knows the job status. No more internal emails asking “did this get approved?”
The Approval Workflow You’ve Been Waiting For
Getting final approval shouldn’t require a law degree and a detective’s persistence. Good2Go streamlines the entire process into a clean, trackable workflow.
How It Works:
- Customer uploads file through your branded portal
- Automated preflight runs and catches issues immediately
- Proof generated and sent for review in seconds
- Customer reviews and approves online—desktop or mobile
- Approval tracked automatically with complete history and timestamps
- Production notified and ready to print with confidence
Every change is documented. Every approval is captured. You’ll never wonder “did we get sign-off on that?” ever again.
The Missing Piece: Instant Payment
Here’s where most print shops hit another bottleneck. The file is approved. The customer is ready. And then… they have to log into a separate portal, or call to read their card number, or promise to mail a check.
That’s why Payably integrates seamlessly with Good2Go.
The Complete Workflow
For printers who use PrintSmith Vision MIS, when your customer receives their approval request from Good2Go, they also get a secure payment link powered by Payably. One click. Job approved. Payment submitted. Your PrintSmith Vision system updated automatically.
Payment options include:
- Credit and debit cards
- ACH bank transfers
- Apple Pay and Google Pay
All transactions are PCI-compliant, fraud-protected, and professionally branded with your company identity. No outdated portals. No friction. Just fast, secure payments that close the loop on every job.
Real Results from Real Print Shops
“We’re amazed how responsive the team is… I can’t tell you how much we enjoy using Good2Go!” — Scott Fry, Triangle Press, PA
Print shops using Good2Go report significant time savings in file preparation, fewer production errors, and faster payment collection. Jobs move through the workflow without getting stuck in email chains or waiting for approvals.
What Print Shops Gain
- Reduced file preparation time: Automated preflight catches issues before manual review
- Fewer production errors: Problems caught before files reach the press
- Faster approvals: Clean workflow eliminates email confusion
- Improved cash flow: Payment links accelerate collection by days or weeks
- Better customer experience: Professional, modern process from upload through payment
Works With Your Existing Systems
Good2Go integrates with hundreds of business services and systems that print shops already use. Whether you run PrintSmith Vision or another management system, Good2Go adapts to your workflow—you don’t have to adapt to it.
The Payably integration works for all print shops, with or without PrintSmith Vision. Setup is straightforward, with free support included to get you up and running quickly.
Ready to Eliminate File Fix Frustration?
Your customers want smooth approvals and instant payment options. Your team wants to spend less time chasing files and more time producing great print work. Good2Go and Payably deliver both.
Stop letting small jobs eat your margins. Start running your print shop the modern way.
Getting Started Is Simple
No credit card required. Upload a PDF and see Good2Go in action in less than a minute. Free setup and support included.
Schedule a personalized tour to see exactly how Good2Go and Payably will work in your shop, with your workflow, and your customers.
