(Without chasing checks or waiting 30+ days for invoices to clear)
If you’re a print shop owner, you know the hustle: jobs flying in, materials going out, and invoices piling up. But here’s the truth…
Finishing the job isn’t the end of the work—it’s just the start of the wait.
When you’re still relying on mailed invoices or manual payment tracking, you’re not just falling behind—you’re bleeding time and cash flow.
Here’s how to speed things up and finally fix your billing bottleneck.
Why Getting Paid Later Isn’t Working Anymore
The longer it takes you to get paid, the harder it becomes to grow.
Here’s what that really means:
- Delayed payments = delayed payroll
- More admin = less time for new work
- Confusing options = confused customers
Even the best-run print shops are seeing the cost of manual invoicing stack up. (We’ve covered that in detail right here).
But good news: there’s a better way. Let’s talk through it.
The Problem with Manual Invoices
If you’re sending PDFs by email or still mailing physical invoices, you’re probably dealing with:
- Customers forgetting to pay
- No visibility into open invoices
- Staff wasting time sending reminders
- Paper trails that lead to nowhere
Sound familiar?
You’re not alone—and you’re not stuck.
5 Ways to Get Paid Faster (That Actually Work)
1. Send Invoices With a “Pay Now” Button
Make it so easy, it’s impossible to ignore.
When your customer clicks and pays in one step, you skip the whole waiting game.
🧠 Learn how Payably’s payment pages give your invoices superpowers.
2. Offer More Ways to Pay
Checks are slow. But when you give customers options—credit card, ACH, Apple Pay, or even text-to-pay—you get paid on their terms (which usually means sooner).
Here’s a look at the POS and mobile tools smart shops are using to speed things up.
3. Automate Payment Reminders
No one likes nagging. But a gentle, automated nudge? That works.
Tools like Payably let you send reminders that feel helpful—not pushy.
4. Set Up Recurring Billing for Repeat Work
Got customers with monthly flyers, signs, or campaigns? Lock in predictable revenue with recurring billing.
5. Keep It On-Brand
Your customers trust your print quality. They should trust your payment experience too.
A branded payment page builds confidence and closes deals faster.
Take a peek at what our custom checkout experience looks like.
Real Print Shops, Real Wins
We’ve seen shops go from 21-day average invoice times to 3-day turnarounds just by switching to a faster system.
Some even cut their A/R follow-up time in half.
(That’s a lot fewer awkward “Just checking in…” emails.)
Want proof? We shared one shop’s transformation here.
What If You’re Not Using PrintSmith?
Totally fine.
You don’t need a full MIS system to modernize your billing. In fact, many Payably users run lean, efficient shops using our tools as their primary payment hub.
Just starting out? You’ll want to check out our MyFinance dashboard—made for print shop simplicity.
Already using a system like OnPrintShop? We support that too. Here’s how.
FAQs: Getting Paid Faster, Made Simple
Q: Will this replace my current system?
Nope. It works with what you already have.
Q: Is this secure?
Absolutely. We’re PCI compliant and encrypted end-to-end.
Q: Do I need a tech team to set it up?
Nope. Most shops are up and running in under a day—with no dev required.
Q: What if I want to talk to someone?
Let’s chat. Contact us here.
TL;DR
Print more. Chase less.
Faster payments = stronger cash flow = less stress.
And yes, you can do it without overhauling your entire shop.
Ready to Make Your Payments as Fast as Your Turnaround?
Book a Free Demo
We’ll show you how to cut billing time and get paid in days—not weeks.
